Adding, editing & deleting System Users

Modified on Wed, 21 Aug at 4:35 PM

It's very simple to manage users in the system (As a Recruit Admin), all that's required, is to select the admin menu option which looks like a cog in the top menu bar.

Under ‘Users and Permissions’, choose ‘Users’ and you will view the details of all users currently set up in the system:

Adding New Users

the ‘Add New User’ button:

You will then be able to populate the details of the user including the security role which

determines the functionality available to the user.

Available security roles for the MyPeople Recruit System are:

Recruit Admin - can see ALL Jobs regardless of who creates them, and can manage users, this is the most widely used security role
Recruit User - there is no user management capability

Details of the system functionality available for each of these user roles is as follows:

Functionality	Recruit Admin	Recruit User
Create and manage Job Vacancies	Yes	Yes
View All job vacancies created by ALL users for any Company	Yes	NO*
View Job Vacancies created under own login	Yes	Yes
Job Vacancies and candidate reporting, including export	Yes	Yes
Create Companies for Job Vacancies	Yes	Yes
Create and manage other system Users including which Companies they have access to.	Yes	NO

* Admins can create companies for use with Job Vacancies and can "restrict" access if applicable to Recruit Users.

Generally however if not restricted then both Recruit Admins and Recruit Users can view and manage all Jobs.

Status - User accounts can have a status of:

Active – (tick this when adding new users)Active Users can log into the system
Disabled – Disabled Users cannot log in to the system, an Admin user can disable other users where required

Send a Create Password Email * - (tick this when adding new users) ensuring this option is selected will send the new user an automated email inviting them to create a password and to log in to the system.

* If SSO (single Sign on) is utilised there is no need to send an invite email, in fact this may well not be presented as an option.

Editing Existing Users

To edit an existing system user, you can choose the pencil icon in the users table for the user you wish to modify:

You will be able to view the currently configured details for the user, and are able to make any desired changes or send a password reset email to the user:

Deleting Existing Users

To delete a user, select the trashcan icon in the users table next to the user you wish to delete:

You will be prompted to confirm the deletion by typing in the word ‘Yes’ to prevent any accidental deletions.

Note: deletions cannot be un-done once confirmed!

Note: If SSO (single sign on) is utilised you would likely manage your deletion of users in your azure instance.